RentalGenius replaces the spreadsheets, phone calls, and manual processes that consume your time as a landlord. Here is everything it does.
RentalGenius runs a full screening on every applicant: credit history, criminal background, eviction records, income verification, and rental references. The AI synthesizes all data points into a single risk score with a clear approve, conditional, or deny recommendation.
Every screening is compliant with Fair Housing Act requirements. The AI applies the same objective criteria to every applicant — no unconscious bias, no inconsistency. You set the thresholds; the AI applies them uniformly.
Full credit report with score, payment history, outstanding debts, and debt-to-income ratio calculated against the unit's rent.
Criminal background search across all 50 states plus eviction history. Results are contextualized — not just raw data, but risk assessment.
AI verifies employment status, income level, and calculates rent-to-income ratio. Supports W-2 employees, self-employed, and multiple income sources.
Automatically contacts previous landlords with a structured reference questionnaire. Tracks response rates and flags non-responsive references.
RentalGenius generates state-compliant lease agreements from your property details and terms. Leases are sent for electronic signature — tenants sign from their phone in minutes. The system tracks every lease expiration and sends renewal reminders 90, 60, and 30 days before expiry.
Need to add an addendum for a pet, parking spot, or storage unit? Generate and attach addenda with a few clicks. All lease documents are stored securely and accessible anytime.
Lease templates updated for all 50 states. Includes required disclosures, lead paint addenda, and jurisdiction-specific clauses automatically.
Tenants sign leases digitally from any device. Legally binding e-signatures with full audit trail and timestamp verification.
Automatic alerts at 90/60/30 days before lease expiration. Generate renewal offers with proposed rent adjustments based on market data.
Pet agreements, parking addenda, storage unit agreements, and custom addenda generated from templates and attached to the master lease.
RentalGenius handles the entire rent collection lifecycle. Tenants receive automated reminders before rent is due, can pay online via ACH or card, and get instant receipts. Late fees are calculated and applied automatically based on your lease terms. Partial payments are tracked and the remaining balance is communicated clearly.
For tenants who consistently pay late, the system escalates with progressively firmer communications — all professional, all documented, all without you picking up the phone.
Tenants pay via ACH bank transfer or credit/debit card through a branded portal. Funds deposited directly to your bank account.
Configurable reminders at 5 days before, day-of, and escalating follow-ups at 3, 7, and 14 days past due. Tone adjusts automatically.
Late fees calculated per your lease terms — flat fee, percentage, or daily accrual. Applied automatically and communicated to the tenant.
Complete payment history per tenant and per unit. Automatic receipts generated for every payment. Exportable for tax preparation.
Tenants submit maintenance requests through a simple portal with photos and descriptions. RentalGenius AI categorizes each request by urgency (emergency, urgent, routine), identifies the type of work needed (plumbing, electrical, HVAC, general), and dispatches the appropriate vendor from your approved list.
You and the tenant both get status updates as the request moves through the pipeline. Every request is documented with timestamps, photos, vendor invoices, and resolution notes — creating a maintenance history for each unit that is invaluable for property valuation and insurance.
AI reads the description and photos to classify urgency. Water leaks and no-heat situations are escalated immediately. Cosmetic issues are queued normally.
Maintain a list of approved vendors by trade. RentalGenius contacts the right vendor, schedules the work, and tracks completion.
Automatic status updates to tenants: request received, vendor scheduled, work completed. No more "when is this getting fixed?" calls.
Complete maintenance log per unit with photos, invoices, and resolution notes. Track recurring issues and plan capital improvements.
When a unit becomes vacant (or before a lease expires), RentalGenius generates a professional listing with AI-written descriptions optimized for search visibility. The listing is syndicated to Zillow, Apartments.com, Realtor.com, Facebook Marketplace, and 20+ additional platforms simultaneously.
The AI suggests optimal pricing based on comparable units in your area, seasonality, and current demand. Inquiries are filtered to remove spam and unqualified leads, so you only spend time on serious applicants.
Professional property descriptions generated from your unit details. Optimized for search keywords that tenants actually use when apartment hunting.
One listing, 20+ platforms. Zillow, Apartments.com, Realtor.com, Rent.com, HotPads, Facebook Marketplace, and more — all from one dashboard.
AI analyzes comparable rentals within a 1-mile radius, seasonal trends, and local demand to suggest the optimal asking rent for maximum occupancy.
Incoming inquiries are filtered for spam and pre-qualified with basic questions. You only see leads from serious, potentially qualified applicants.
RentalGenius gives you a real-time financial dashboard for your entire portfolio. See net operating income, cash-on-cash return, occupancy rates, and expense breakdowns per property or across your entire portfolio. Expenses are auto-categorized for tax preparation — no more sorting through receipts in April.
Generate rent rolls, profit and loss statements, and capital expenditure reports with one click. Export to your accountant or integrate directly with QuickBooks and Xero.
Revenue, expenses, NOI, and cash flow for each property updated in real time. Compare performance across your portfolio at a glance.
Current occupancy rate, average vacancy duration, and projected vacancy based on upcoming lease expirations. Plan ahead, not reactively.
Expenses auto-categorized per IRS Schedule E categories. Generate year-end reports your accountant will love. Export as CSV or PDF.
Syncs with QuickBooks Online and Xero. Income and expenses flow automatically — no double entry, no reconciliation headaches.
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